Who else is feeling a little overwhelmed with the task of keeping a work-life balance now that they are working from home?
We are lucky that we live in an age where technology is literally at our fingertips, meaning that it can be quite simple to complete tasks without being in the office. However, have you considered how these methods may leave your systems exposed? Have you considered whether things were set up originally to give you access from home?
During this blog we are here to help anyone who finds themselves working from home. Our priority is to keep your systems secure while you increase your productivity through the varying platforms we suggest using.
1. Software is your best friend if used properly
Those who had shares in Zoom a couple of weeks ago must be very happy people right now! More and more of us are now using online software to enable our working days.
Programs like Zoom, Microsoft Teams and Google Hangouts are great tools for continuing business activities and are bridging the communication gap between teams and their customers or partners. Nearpod and Flipgrid are great tools for implementing training and lessons.
However, there should always be caution when bringing software like this into your work practice, due to their data collection practices. We would suggest that when setting these things into motion that you check their terms and conditions and the data collected, ensuring that you haven’t got any data which they can access that they shouldn’t.
Furthermore, ensure you use the password protection and encryption options when syncing with others. For example, Zoom include a setting where someone can only join a call if they have the password for the link.
2. Taking control of your home Wi-fi
When you’re in the office, it’s likely you may have a password protected Wi-Fi connection, using a password which is not easily figured out. This is not normally the case when thinking about your Wi-Fi at home, because you’ve set it to something you’ll remember, right?!
Now’s probably a good time to shake that habit and change your Wi-fi password. Not only will it give you control of the connection and who connects, but changing the password regularly keeps the hackers at bay. The last thing you need at a time like this is for someone to infiltrate your network and access the private data of clients.
3. Speaking of data…
Picture this… You’re giving employees access to files in the office so that they can complete their work, but accidentally give them access to files they definitely don’t need, including the personal data of other members of staff which you were meant to protect.
When working from home it is really easy to give people access to things which they don’t need if you don’t have limited access set up on certain confidential files.
Our top piece of advice here is to take inventory of your files and data BEFORE you share anything. Make sure confidential files are stored logically and encrypt any files which you don’t want people to have access to.
4. On cloud 9
As a business your staff need a constant flow of data and access to the files relating to their daily activities – templates, client files, financial information, product lists etc. The list is endless. So how do you give access to all this data?
Cloud solutions can be invaluable here. Proper use and configuration of these things like Microsoft OneDrive, Google Drive and Dropbox can allow access to the data that your staff needs and may already be in place. You do however need to be VERY careful with the security here, as like mentioned above, it’s really easy to share the wrong data and breach your own data storage policies.
5. Set up Remote Desktop
How can this all be made simpler? When you go back to the office there is one thing you should set up – Remote Desktops.
Connection to this requires much less organisation than sharing files and can often reduce the risk of data breaches. Plus, you may find that using file sharing software can cost money, whereas this function, once initially set up, is cost-free.
This is because remote desktop services allow users to dial into their own PCs, meaning their own desktop can be accessed remotely by those who need it. Moreover, it can often increase employee production when working from home, due to the familiarity of the environment.
This is a very confusing time, and we are here to help anyone setting themselves up to work from home to tick those boxes and ensure things are set up in the most effective and secure way.
For more IT tips and hacks click through to some of our most recent bog posts, here.
If any of these solutions sound like what you need to make working from home easier, give us a call and we can talk you through how to make them work for you.