Blog: Our Guide

Our guide to helping you make your business more efficient, secure and profitable through IT – Part 1

Have you ever wondered how much time you are losing by having a slow computer or how much this is costing the business? Perhaps when you’re busy, this is just a frustration and an accepted norm but as the impact can be so huge on a business there are some tips below to help you to be more IT efficient, minimise the wasted time and reduce those IT worries. After all, we all want to go home happy at the end of a working day, or if we are already working from home, we need to know that our home PCs are as secure as our business PCs.

This blog series will break down some simple steps to check, which will help you to be more IT efficient and reduce those worries and frustrations. Use these as a checklist; work through each one and tick them off that list of things which you know you probably should have been doing but didn’t. 

1. Backup

Do you have a backup of your data which you can restore systems from? Hopefully, you answered yes to this, but can you answer yes to all of these questions?

  1. Do you know where all your business-critical (data you need to run the business) data is stored? 
  2. Do you know whether all of your critical data is included in your backup?
  3. Do you know where your backup data is stored? 
  4. Do you know how to restore the data, should you need to? 
  5. Does your backup include older versions of documents so you can get your data back should you accidentally overwrite something?
  6. If you accidentally delete a document can you get it back?
  7. Does your backup run at a convenient time to not interrupt work? 
  8. Have you ever checked to see that your backup is running?

Should disaster strike, a verified backup is the best way to ensure things can continue to run smoothly within your business. If it’s not there, you have nothing to work from. A simple backup solution can be created using a straightforward 3-2-1 strategy:

  • 3 copies of the data (A local copy + 2 Backups)
  • 2 different formats (i.e. PC that the data is on and the cloud)
  • 1 off site (could be online/cloud). 

2. Virus Protection 

If you think you have this section covered, you should be certain that you have virus protection installed on all devices. It is not enough to have paid an IT company to do it. Hopefully you can confidently say that it is installed on your PCs, laptops and servers, but do you know that it is installed on your tablets and mobile phones? If these devices are accessing your company data, they need to be protected too. 

When working from home, it is important to check that data is not being held on the home PC and whether this device is adequately protected. Virus protection not only protects your data but also your reputation because viruses can cause untold damage. 

We recommend ESET, as it is the only virus protection to have not missed an ‘in the wild’ virus over the last 10+ years but whichever virus protection you chose, make sure it is installed, automatically updating and scanning. 

3. Quarterly Clean Up

Have you ever wondered how much a slow computer is costing your business? We all know how frustrating it is to have to wait for the computer to respond sometimes but if you knew how much it cost, you would know that you need to minimise this level of disruption, inconvenience and expense.

A member of staff on a £25K salary with a slow computer that is unproductive for only about two minutes in the hour or 15 minutes a day – this may be slow to turn on in the morning (computers don’t respond well to coffee) and then slow to print or waiting for emails to arrive or webpages to load up. Over the year this costs a staggering minimum of £750.

If you remove some of these speed inhibitors and schedule regular clean up tasks, staff productivity will go up and frustration levels will go down. 

4. Encryption

Having a good password is important but is not a reason to not have encryption. Encryption adds an additional layer of security and requires you to input two passwords on login. If you are not doing this, chances are that you do not have encryption, so you should check now. 

All data that can identify an individual needs to be encrypted, so as for virus protection above, you need to make sure that this applies on all devices.

The above points are all included in our IT audit, so you if need help to answer the many questions, book an audit now.  If you think your IT system are working, but you do not know for definite or cannot answer these questions, you need to know BEFORE you lose any data. 

To find out what other tasks to tick off that list to keep your business safe and stress-free, keep tuned for our next blog in the series. 

Otherwise, if you are stuck with how best to implement any of the above, please get in touch to arrange your free IT audit.

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Photo by Pavel Danilyuk


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