Is poor IT costing your business time and money?

You know the feeling…

You switch the computer on and then go to make a coffee while you wait for it to boot up…

Maybe your employees are sitting around chatting and killing time while their devices start up?

Sound familiar?

Poor IT and sluggish systems cost the average business 22 minutes per person per day.

This means the annual cost of employees sitting around waiting for their computers to start is almost 100 hours, or about £990, per year, per employee (based on the UK living wage).

Do a quick bit of maths to work out how much that is costing you per staff member. Multiply their hourly rate by 100 – but be prepared for a scarily large figure.

Poor IT costs your business time and money by:

  • Reducing efficiency.
  • Damaging staff morale.
  • Affecting the customer experience.
  • Reducing the profitability of your business.

Many business owners don’t know what they need to do to improve their IT, so if you want to liberate your staff from the frustrations of slow devices and improve productivity through I.T. book our free audit today.

It will show you what needs to be done to get your business IT working for you, not against you. You’d be surprised what we find!

Causes of inefficient IT

How can you recognise the signs of inefficient or poor IT? Here are a few things to look out for:

  1. Slow booting. If you can brew a cuppa more quickly than you can boot your computer, something is wrong.
    This can be because you have too many programmes opening on start-up, your old devices are not up to the task, storage is full of obsolete folders, outdated software, storing unnecessary data – to name but a few!

Your devices may need a system clean-up to get rid of old temporary files and outdated rubbish.
Why not book an R&A clean-up today to ensure your computers are running at maximum efficiency, for just £80 + VAT per device.

  • Searching for files. Do you have a consistent ‘filing’ system for saving files and are your staff aware of it?
    Do your staff have access to the right data so they can do their job efficiently?
    You cannot manage your data if you don’t know where it is stored.

Implementing a structure and system for saving and naming files reduces the time your staff spend locating them, improving efficiency and productivity. It will also reduce the likelihood of duplicate files saved in different places, freeing up storage. Likewise, regular decluttering of old files and storing archive data separately, will reduce storage requirements on individual devices.

  • Repeating tasks. Are different members of staff working on the same project or documents? Are they wasting time doing tasks that could be automated?

Secure sharing and collaborative platforms can improve productivity and communication while reducing repetition/duplication.

  • Emails. Are you wasting time going through your emails to delete spam every day? Do you have hundreds of unread messages cluttering up your inbox?
    • Taking a few simple steps to stay on top of your inbox will reduce anxiety and clear disk space on your computer.
    • Use a folder system for emails, so you can store the ones you need to reference.
    • If you don’t have time to read marketing emails, unsubscribe!
    • Attachments should be filed straight away because using email as a storage system slows down computers.
    • Spam. Going through spam takes time – time your employees are not engaged in work.
      Make sure spam emails don’t even reach your inbox in the first place. If you or your employees are getting too much spam, your spam filter may need resetting to make sure it is working efficiently.
  • Unused software. Do you have the right software for your business needs? Do you allow employees to download random software on to their devices?

Making sure you use the right platforms for your business requirements and removing those no longer needed can improve the speed of your computer. You should have a policy in place to ensure employees don’t install apps on company devices.

  • Social media. Do your employees spend a lot of time on social media that may not be job or task related?

Social Media is, as we all know, a huge time sink. It’s far too easy to get lost to a world of holidays, babies, pets and people.

Using social media blockers, setting time limits or monitoring time spent on social media platforms will improve productivity and efficiency.

If you think “there must be a better way of doing this”, answered yes to any of the questions above or are baffled by technology, R&A can help to stop poor IT costing your business time and money.

Contact us today to arrange your free IT audit, so we can assess the impact of slow systems on your business.

The results will give you a plan so that you know what investment is required, the timescales for completion and the benefits to your business of implementing the solutions.

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