How many times have you sat and felt overwhelmed when thinking about all the different things you have to put in place to make sure your IT is working smoothly?
Since the introduction of things like social media and AI into different industries, businesses have more and more considerations to make when it comes to their IT practices. There are numerous opinions out there about IT: its potential and its dangers.
This blog is going to take some of the most common IT myths, busting through them to bring you more clarity when considering putting a new system in place.
1. My business is too small for a cyber attack
It is easy to understand why many SMEs feel that they are immune to cyberattacks, due to their size. However, no matter how small your business you are never off the radar, especially when dealing with consumer data and potentially the personal information of your customers.
A few questions to ask yourself:
- Do you work from a variety of places (i.e. cafes and offices)?
- Do you manage money through an online system (Quickbooks or Xero)?
It is always important to ensure you have the correct protections and checks in place when managing data, just to ensure that were any attacks to happen, you are doing all you can to protect your customers. Hackers can profit from your data, or from taking over the power of your items to bridge into the business’ wider networks.
2. Deleting content from my hard drive deletes them forever
It is often thought that hitting delete removes files from your computer forever, right?! Wrong. When thinking of your files as data it is not until this data is overwritten that you cannot recover it, meaning that until this point someone can access and recover it.
If you are deleting files for a reason, it would be worthwhile investing in some software which overwrites the files so that they cannot be recovered.
3. I’ll know when I have a virus
You may think that it’ll be obvious when you have a virus or malware on your computer: your files will delete; you’ll get threatening emails and more. Unfortunately, things don’t always play out as they do in the movies when it comes to computer hacks and viruses. Many viruses are subtle and could look exactly like something you would expect to see but have been put there by sophisticated hackers who want to infect your computer and get hold of your data. Think of it this way: you will know when your bank account has been emptied, but why wait for that to happen? Put the processes in place to mitigate against it like antivirus software.
4. I don’t need to back up because I use Dropbox
Many businesses use Dropbox as a convenient way of sharing data and saving files. One of the software’s best features is that it instantly syncs your data so that whoever is looking at a file has access to the most up to date version. However, what if the document corrupts or you accidentally overwrite the file when viewing it? If you don’t have a backup of the file saved onto Dropbox, you no longer have access to the original and may have to start a project again. Just because Dropbox is on the cloud, doesn’t mean you should avoid backing up files you can’t lose.
Similarly, it is important when backing up files and saving them in different places to ensure you’ve mapped out exactly where key documents (i.e. account information, sales trackers and sensitive files) are stored, so that you can access the data straight away should you need to, especially if you’ve had a system error and need to restore files as easily as possible.
Hopefully this piece leaves you feeling more assured in your processes. If it has prompted more questions, give us a call and we can chat through them with you.